Get the most out of this tax season

As part of the GPS Log Book family, we want to remind you that the tax filing season opens on the 1st July 2016. Whether you’re self-employed, a business owner or a corporate employee, it’s important to keep a record of your trips to ensure that you can provide an accurate, detailed and SARS-compliant logbook to claim money back. Your GPS Log Book device does all this for you.

If it’s your first time claiming travel expenses, here are a few handy tips to get you started:

When can I claim for travel? If you receive a travel allowance, you can claim a deduction for the use of your private vehicle for business purposes. You may only claim travel expenses if you received a travel allowance that will be reflected as code 3701 and/or 3702 on your IRP5/IT3(a) and keep a logbook. If you receive a travel allowance, you have to claim travel expenses based on the actual business kilometres travelled, excluding kilometres travelled to and from work as this is regarded as private travel.

What do I need to do before I can claim? Keep a detailed logbook throughout the year. When your GPS Log Book device is plugged in, it automatically records the following for you:

  • the date of travel
  • where you start your trip and where you ended your trip
  • the kilometres travelled

Trip data can be further enriched by the following supplementary information:

  • Business versus private trips
  • The reason for the trip

In addition to keeping a logbook, you have to maintain an accurate record of all your related expenses during the year, including fuel, oil, repairs and maintenance, car licence fees, insurance, as well as wear and tear. Visit to find out more.

How do I submit a claim? Your travel claim forms part of your Tax Return that you submit annually to SARS. This can be done by visiting SARSefiling and completing the travel allowance section on the website. Alternatively, contact your tax advisor who will be able to assist you further. A complete and detailed logbook may well result in a tax refund, based on the information supplied, but incomplete or inaccurate information could result in SARS rejecting your travel claim, leaving you with a potential tax liability.

GPS Log Book was designed with one thought in mind – to eliminate the tedious process of manually completing your trip logbook. To ensure that your travel claims are up to date, never leave home without your trusty sidekick – GPS Log Book.

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